Exporting turns the results stored in a batch into a downloadable file. There is no format to choose up front: you pick the batches, and the file you get follows the mode those files were processed in. You can export one batch or several at once.
Exporting one batch
Every batch in the Files panel has its own export control, so a single batch is one click away once its files are done.
- Expand the batch you want under Files and click the download control on its header, labelled Exp. Hovering over it shows Export batch data.
- The app checks whether the batch is finished and, if needed, shows a warning dialog before continuing (see Before you export).
- The file is prepared — a Preparing export (N items)... indicator shows the progress — and then downloads through your browser.
If a batch's template has Multi-Page Merge turned on, the Confirm Merge Before Export screen opens before the file is made, so you can see the merged result and click Confirm & Export. You can turn this confirmation off per template with the template's Skip confirmation before export setting. See Multi-Page Merge.
Exporting several batches at once
To export more than one batch together, use the multi-batch dialog.
- Click Export at the top of the Files panel (it sits beside Upload and Add via). The Batch Export dialog opens.
- The dialog lists every batch with its file count. Batches created today are tagged Today. Tick the batches you want; use Select All, Select Today, or Clear to change the selection quickly.
- Click Export Selected (N). The selected batches are prepared together and come back as a single download.
Batches of the same kind are combined rather than delivered one by one; a mix of the two kinds comes back inside one ZIP archive. The breakdown is in the next section. Unlike a single batch, exporting several batches together does not open the Multi-Page Merge confirmation screen — the merge settings are still applied, but without that preview.
What format you get
The output format is decided by the mode the files were processed in, not by a choice at export time. Processing is never re-run to produce a different format.
| What you export | Format | Conditions |
|---|---|---|
| A batch processed in To Table mode | Excel workbook (.xlsx) | Columns match the template the batch was processed with. |
| A batch processed in To Word mode | Word document (.docx) | Word output is the native result of To Word mode. |
| Several To Table batches together | One combined .xlsx | The batches are lined up into a single workbook; batches processed with the same template share a worksheet. |
| Several To Word batches together | One combined .docx | Produced in page order. |
| A mix of To Table and To Word batches | A ZIP file | Contains the spreadsheet as an .xlsx and the Word output as a .docx. |
Word output exists only for files processed in To Word mode. A To Table batch produces a spreadsheet and has no Word option; to get an editable Word document, process the files in To Word mode and export that batch. If the batch's template has Multi-Page Merge on, the exported file is merged according to the template's settings.
The same figures are listed on Limits & Specs, and the mode itself is set before processing starts — see Batches.
Before you export: the completeness check
When you export a single batch, the app first checks whether every file in it has finished, and warns you if some have not — so an unfinished batch is exported knowingly rather than by accident. The check sorts the files into four groups: completed, still queued or processing, failed, and not yet processed.
- Every file completed — the export starts straight away, with no dialog.
- Some files are still queued or processing — a Processing in Progress dialog warns: “N file(s) are still being processed. Exporting now will include placeholder rows for unfinished files.” Choose Export with Placeholders to continue, or Cancel. The unfinished files appear as placeholder rows in the file.
- No files are running, but some failed or were never processed — an Incomplete Batch dialog opens with the count of completed, failed, and not-processed files, and notes “Unfinished files will appear as empty rows in the export.” From here you can Reprocess Failed/Unprocessed to run them again, export anyway with Export, or Cancel.
This check runs on single-batch export. Exporting several batches together from the Batch Export dialog does not show it.
Common questions
Can I pick Excel or Word when I export?
No. There is no format option at export time; the file follows the mode the batch was processed in. A To Table batch exports as an Excel workbook, and a To Word batch exports as a Word document. To get a Word file, process the files in To Word mode.
Does exporting re-run processing or cost credits?
No. Export builds a file from the results that were already produced; it does not process anything again, and it does not add to the credits charged for the batch.
Can I export a batch that has not finished?
Yes. Exporting a single batch warns you first, and any file that is still running, failed, or not yet processed is included as a placeholder or empty row so the file still opens. You can also reprocess the unfinished files and export again.
Do several batches arrive as one file or many?
As one download. Batches of the same kind are combined into a single file; a mix of To Table and To Word batches arrives as a single ZIP that contains the spreadsheet and the Word document.
Are merged results applied when I export?
Yes. If the batch's template has Multi-Page Merge on, the export uses those settings automatically — there is no separate “merge this export” switch. See Multi-Page Merge.