# Export: Download Results as Excel, Word, or a Combined File

> Export a single batch from its download control, or tick several batches in the Batch Export dialog to get one combined file — the format follows the mode the files were processed in, and the app checks for unfinished files and warns you before exporting.

Exporting turns the results stored in a [**batch**](/docs/reference/glossary#batch) into a downloadable file. There is no format to choose up front: you pick the batches, and the file you get follows the mode those files were processed in. You can export one batch or several at once.

## Exporting one batch

Every batch in the **Files** panel has its own export control, so a single batch is one click away once its files are done.

1. Expand the batch you want under **Files** and click the download control on its header, labelled **Exp**. Hovering over it shows *Export batch data*.
2. The app checks whether the batch is finished and, if needed, shows a warning dialog before continuing (see [Before you export](#completeness-check)).
3. The file is prepared — a *Preparing export (N items)...* indicator shows the progress — and then downloads through your browser.

If a batch's template has [**Multi-Page Merge**](/docs/reference/glossary#multi-page-merge) turned on, the **Confirm Merge Before Export** screen opens before the file is made, so you can see the merged result and click **Confirm & Export**. You can turn this confirmation off per template with the template's *Skip confirmation before export* setting. See [Multi-Page Merge](/docs/concepts/multi-page-merge).

## Exporting several batches at once

To export more than one batch together, use the multi-batch dialog.

1. Click **Export** at the top of the **Files** panel (it sits beside **Upload** and **Add via**). The **Batch Export** dialog opens.
2. The dialog lists every batch with its file count. Batches created today are tagged **Today**. Tick the batches you want; use **Select All**, **Select Today**, or **Clear** to change the selection quickly.
3. Click **Export Selected (N)**. The selected batches are prepared together and come back as a single download.

Batches of the same kind are combined rather than delivered one by one; a mix of the two kinds comes back inside one ZIP archive. The breakdown is in the next section. Unlike a single batch, exporting several batches together does not open the Multi-Page Merge confirmation screen — the merge settings are still applied, but without that preview.

## What format you get

The output format is decided by the mode the files were processed in, not by a choice at export time. Processing is never re-run to produce a different format.

| What you export | Format | Conditions |
| --- | --- | --- |
| A batch processed in To Table mode | Excel workbook ( .xlsx ) | Columns match the template the batch was processed with. |
| A batch processed in To Word mode | Word document ( .docx ) | Word output is the native result of To Word mode. |
| Several To Table batches together | One combined .xlsx | The batches are lined up into a single workbook; batches processed with the same template share a worksheet. |
| Several To Word batches together | One combined .docx | Produced in page order. |
| A mix of To Table and To Word batches | A ZIP file | Contains the spreadsheet as an .xlsx and the Word output as a .docx . |

Word output exists only for files processed in To Word mode. A To Table batch produces a spreadsheet and has no Word option; to get an editable Word document, process the files in To Word mode and export that batch. If the batch's template has Multi-Page Merge on, the exported file is merged according to the template's settings.

The same figures are listed on [Limits & Specs](/docs/reference/limits-and-specs), and the mode itself is set before processing starts — see [Batches](/docs/concepts/batches).

## Before you export: the completeness check

When you export a single batch, the app first checks whether every file in it has finished, and warns you if some have not — so an unfinished batch is exported knowingly rather than by accident. The check sorts the files into four groups: completed, still queued or processing, failed, and not yet processed.

- **Every file completed** — the export starts straight away, with no dialog.
- **Some files are still queued or processing** — a **Processing in Progress** dialog warns: *“N file(s) are still being processed. Exporting now will include placeholder rows for unfinished files.”* Choose **Export with Placeholders** to continue, or **Cancel**. The unfinished files appear as placeholder rows in the file.
- **No files are running, but some failed or were never processed** — an **Incomplete Batch** dialog opens with the count of completed, failed, and not-processed files, and notes *“Unfinished files will appear as empty rows in the export.”* From here you can **Reprocess Failed/Unprocessed** to run them again, export anyway with **Export**, or **Cancel**.

This check runs on single-batch export. Exporting several batches together from the **Batch Export** dialog does not show it.

## Common questions

### Can I pick Excel or Word when I export?

No. There is no format option at export time; the file follows the mode the batch was processed in. A To Table batch exports as an Excel workbook, and a To Word batch exports as a Word document. To get a Word file, process the files in To Word mode.

### Does exporting re-run processing or cost credits?

No. Export builds a file from the results that were already produced; it does not process anything again, and it does not add to the credits charged for the batch.

### Can I export a batch that has not finished?

Yes. Exporting a single batch warns you first, and any file that is still running, failed, or not yet processed is included as a placeholder or empty row so the file still opens. You can also reprocess the unfinished files and export again.

### Do several batches arrive as one file or many?

As one download. Batches of the same kind are combined into a single file; a mix of To Table and To Word batches arrives as a single ZIP that contains the spreadsheet and the Word document.

### Are merged results applied when I export?

Yes. If the batch's template has Multi-Page Merge on, the export uses those settings automatically — there is no separate “merge this export” switch. See [Multi-Page Merge](/docs/concepts/multi-page-merge).

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Source: https://imagetotable.ai/docs/guides/export